For schools and fleets

Schools and fleets: setting up

How a school transport committee or a fleet operator holds its vehicles in ATAP, how drivers log shifts, and what is still planned.

6 min read · Updated 28 அக்டோபர், 2026

Guides are in English for now. The rest of the site is translated.

A school bus, a cab or a truck is driven by more than one person, and it is often owned by a company or a trust. ATAP handles that with one account, a sticker on each vehicle and a link for each driver. This guide covers what works today. Anything not built is marked as planned.

One account holds the vehicles. An account can hold up to 10 vehicles.
Each vehicle is added with its own registration certificate and photo, and a person at ATAP checks them.
Each vehicle carries a sticker. The Plate sticker is the larger one made for buses, trucks and cabs, 110 by 140 mm.
Drivers log their shifts from a link on their phone. They need no account.
Reports about each vehicle come back to the account, with the photo, the time, the place and the driver on shift.
Built as a first version: an organisation roster with a list import, a scorecard, a monthly summary page, a CSV download and shared access for colleagues. Planned, not built: summaries sent by email, driver names across an organisation and a view for parents.

One account, many vehicles, a sticker on each, a link for each driver. The dashed box is what is planned.

Who should hold the account

Pick one person who will read the alerts and reply to them, and who can act for the school or the company. Alerts and replies stay with the account that owns the vehicle, and that account has a single email address, even though colleagues in your organisation can see the roster. Use a mailbox the right people can read, and agree among yourselves who replies.

If a vehicle is registered to your school, trust or company, the person who claims it should be someone who can act for that body. A person at ATAP checks the plate and the photos. They do not check your authority, so keep your own record of who may claim vehicles. If you run more than 10 vehicles, tell us.

Adding the vehicles

Sign in with the account email and open Add a vehicle.
Type the plate and upload the registration certificate and a photo of the vehicle for each one.
Wait for approval. Reports made about the vehicle in the meantime are held privately and you can see them once you are approved.
Fit a sticker on each vehicle and link it, as set out in putting your sticker on.
Send a test alert from each sticker's screen to check that alerts reach the right inbox.

The organisation roster

The organisation page is a first version. You name your organisation, then paste or upload a CSV list with a plate column and, if you like, a type column and a label column. A roster holds up to 10 vehicles, the same limit as an account.

Importing a list verifies nothing. Each plate becomes a claim that a person at ATAP reviews.
A claim made from a list has no documents yet. Send the registration certificate and a photo for each plate with Add a vehicle, and the same claim is completed. Until then it cannot be approved.
The roster shows each vehicle's status, active stickers and shift links. For verified vehicles it also shows how many reports and praise came in during the last 30 days.
The scorecard repeats those counts and adds how many reports the owner has replied to. It is a private count for you. It is not a ranking and ATAP does not publish it.
Up to 5 people can belong to an organisation, invitations included. You invite by email address. Nothing is sent, so tell the person yourself, and they accept when they sign in with that email. Nobody outside the organisation can see your roster, and the pages never show who sent a report, a photo or a place.
You can take a plate off the roster, and download the roster as a CSV file. The file holds the same counts as the page. The guide on setting up your organisation roster goes through each status.

Drivers and shift links

A shift link lets a driver tell ATAP when they take a vehicle and when they hand it over. It opens a page on their phone and there is no account to make.

Open the vehicle page and find Drivers and shifts.
Create a link and give it a label, such as Morning route. You can have up to 5 for each vehicle.
Share the link with the driver, or show them the QR code. Anyone who has the link can log a shift, so share it only with people who drive that vehicle. You can switch a link off at any time.
The driver types their name and taps Start. When they hand over, the next driver taps Start and the earlier shift closes. A shift that nobody ends closes itself after 16 hours, and the owner gets a message about it during the next daytime hours.
On the vehicle page you see who is on shift now, and each report shows the driver who was on shift at that moment.

Reading the reports

A report is one person's view of a few seconds. Use it as a reason to talk to the driver, not as a finding. Praise arrives as well, and it is worth sharing with the driver by name.

Reply to every report, so that senders learn that someone read it.
Look for patterns, such as the same route or the same hour, before you draw a conclusion about a person.
Send anything that looks like a crime or a serious offence to the police, not to a driver's file.

ATAP will not publish a score for a bus or a driver. A private view for parents is planned and not built.

What is not built yet

Driver names across an organisation. The roster shows only whether a driver is on shift.
Monthly summaries sent by email. The summary page exists.
A read only view for parents.

If one of these decides whether you join the pilot, tell us through the contact page. It changes what we build first. The pages for schools and fleets list what is available today.